how to invoice as a freelancer

Your client is not going to know how much is due if you don’t include a final number! Make sure this number is easy to see and is inclusive of all of the services you performed. For your client to properly know exactly what they are paying for, you need to make sure that you include an itemized list of all of the services you performed for them. Think of this as the list part of a receipt that you receive after you visit a store. In addition to the date you send the invoice, you should also have an invoice due date. Writing an invoice and charging for your services is pertinent to keeping your business running, paying rent, and affording your other monthly expenses.

Top Invoicing Software Options

Lena is a freelance contributor to Newsweek’s small business team. A business owner herself, today she advises on business owners of all kinds on proper management, software, and tools to maximize productivity and improve their exposure. She is based in sunny Tampa Bay, Florida, and has been featured in leading publications such as TIME, Forbes, Bankrate, Digital Trends and Techopedia. Give customers an incentive to pay quickly by offering a discount for early payment.

Create an Invoice Yourself

And once you have designed a unique template, creating an invoice out of that template is just like filling out a form. If you have created an invoice manually, you must be well aware of the struggles and time the invoicing process takes. As a bonus, we will provide you with a freelancer invoice perfect for making invoices in just a matter of a few minutes. Use your bookkeeping skills to start your freelance bookkeeper career today.

how to invoice as a freelancer

How To Choose a Free Invoice and Billing Software

In some cases, your invoice might have slipped through the cracks, so this friendly nudge is a good reminder for your client too. Make sure you keep track of your initial contract so that you can be follow agreed terms when you are creating the invoice. The most important information on the invoice is the breakdown of good and services you provided. If your client still doesn’t pay or doesn’t come up with a payment plan you’re satisfied with, gently but firmly remind them of the consequences of non-payment. These consequences should be laid out in the contract you and the client both signed before you began your work.

And I don’t feel doing so has adversely affected me or my business. If you have a regular client that always uses the same services, you can use this recurring invoice template to keep from writing the same thing out repeatedly! This invoice is ideal whether your invoicing recurs over a weekly, monthly, quarterly, or other timeframe.

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Try not to speak too casually, as that can be off-putting, especially for first-time inquiries. When emailing invoices, make sure that the subject line is straightforward. Also, in the body of the email, summarize the main points of the document including the invoice number, due date, and total amount due. It’s best for freelancer-client relationships if you show your gratitude and kindly thank them for their business as well.

This placement makes it easy to keep track of vital information — for both you and the recipient. Then, on the left of your invoice under all the contact information, add your invoice number. You can include your contact information on the top left or right of the invoice. Plus, as we saw above with the invoice sample, your invoice doesn’t have to be fancy. Here’s a sample invoice that includes all of the elements we’ll detail throughout this post. If you prefer using a product like Venmo, PayPal, or FreshBooks (to name just a few), that’s cool too.

Benefits of digital invoicing (third-party invoicing)

Having organized records of invoices will help you answer those questions when they come up. An invoice number will help the client and you know that you are talking about the same transaction. If you’re invoicing directly yourself, it’s important to include all the details required for the customer to pay you promptly, and to avoid any misunderstandings or disputes. Navigating Financial Growth: Leveraging Bookkeeping and Accounting Services for Startups The downside of the fast and seamless payment experience is the added transaction processing costs (which are for you to cover). Stripe takes a 2.9% + 30¢ cut per each successful card charge, while PayPal likes to sneak in some hidden fees for cross-currency payments. A credit invoice, also called a credit memo, is used to compensate for any client overpayment.

how to invoice as a freelancer

Not providing multiple payment options

It is essential for everyone to understand the payment terms when starting a job or project. Before beginning any work, it is important to make sure both you and your client are in agreement with the payment terms (this should be in your freelance contract!). This will help ensure that there are no misunderstandings down the line and that all parties involved are clear on the expectations of how payments should be handled. Manual invoicing is my least favorite way for freelancers to send invoices. However, it’s often the option chosen by new freelancers for their first few invoices.

Recurring invoices work well for subscription services, monthly appointments, or services such as weekly gardening or pool cleaning. Use the template below as a starting point to create your invoice structure that you can use and reuse for years to come. This section is also a good place to thank your client for trusting your business.

how to invoice as a freelancer

Invoicing is an integral part of the freelance business, as it directly impacts cash flow and client relationships. A professional invoice generator like Finli, on the other hand, allows you to create invoices in seconds, track their statuses, and easily send receipts and download PDFs. Our digital payment system offers additional benefits such as automatic reminders, payment tracking, and customization options.

Most clients will have an invoice template you can use (or you can get one from your invoicing software provider). Then set up a multi-currency business bank account (to avoid cross-border fees). Share your local banking deets with a contact and negotiate who covers the payment fees (if any are applicable). If you want to get paid on time, it’s important to be clear with your clients about your expectations.

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